City Council Agenda

Fairfield Municipal Building
5350 Pleasant Ave.
 Fairfield, OH 45014
 

Monday, August 13, 2007, 7:00 p.m.

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1. Call to Order (includes Prayer/Pledge of Allegiance/Roll Call/Agenda Modifications/Executive Session Requests)

2. Public Hearing(s)

3. Special Presentations and Citizen Comments 

• Presentation of Proclamations to Brent Russell, Sojourner Recovery Services, Inc. and Greg Ossman, Mercy Hospital Fairfield for the 2007 Sojourner Concert Series
• Employee STAR Awards

4. Mayor/Council Reports

5. Approval of Minutes

• Regular Meeting of July 9, 2007

6. Old Business

(A) DEVELOPMENT SERVICES COMMITTEE
     Marty Judd, Chairman; Mike Snyder, Vice-Chairman; Mitch Rhodus, Member

(1)  Ordinance to amend Section 1105.01(11) of Ordinance No. 166-84, the Codified Ordinances of Fairfield, Ohio to adopt certain revisions to the Design, Construction and Materials Specifications Handbook to reflect changes and current industry standards in construction techniques and specifications for materials used in construction of public improvements.

• Ordinance – defer second reading pending recommendation from Planning Commission

7. New Business

(A) PUBLIC WORKS COMMITTEE
     Steve Miller, Chairman; Marty Judd, Vice-Chairman; Tim Abbott, Member

(1)   Ordinance to authorize the release of the maintenance bond and accept the public improvements for Lunsford Estates Subdivision.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading

(2) Ordinance authorizing the City Manager to enter into a contract with Southeastern Equipment Company for the purchase of a Bomag 413 Tow-Behind Paver for use by the Street Division and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Ordinance authorizing the City Manager to enter into a five year contract with an option to renew an additional five (5) years with Rumpke of Ohio, Inc. for the Solid Waste Management Program and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(4) Ordinance authorizing the City Manager to enter into a three year contract with LJB, Inc. for multidiscipline engineering services.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(B) PUBLIC SAFETY COMMITTEE
     Mike Snyder, Chairman; Mike Oler, Vice Chairman; Marty Judd, Member

(1)  Simple Motion:  Motion requesting that no hearing be held on the liquor permit application in the name of Cardis Entertainment LLC, DBA Cardis Bar & Grill, 101 Bacher Square & Patio (Permit Class: D5 & D6)

(2) Ordinance authorizing the City Manager to enter into a contract with Horton Emergency Vehicles, Inc. for the purchase of a medium duty modular ambulance and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Ordinance authorizing the City Manager to enter into a contract with Camp Safety Equipment for the purchase of patrol car emergency lighting and related safety equipment and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(4) Ordinance authorizing the City Manager to enter into a contract with Camp Safety Equipment for the purchase of eight video camera units for police vehicles and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(C) PARKS, RECREATION & ENVIRONMENT COMMITTEE
     Tim Meyers, Chairman; Mitch Rhodus, Vice Chairman; Mike Snyder, Member 

(1)  Ordinance authorizing the City Manager to enter into an agreement with DHArchitects, Inc. for architectural/engineering services related to a proposed park expansion project and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance to authorize the City Manager to enter into an agreement with Norikazu Thomas Tsuchiya for the purchase of a bronze sculpture group for display in the City of Fairfield, Ohio and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(D) FINANCE & BUDGET COMMITTEE
     Tim Abbott, Chairman; Steve Miller, Vice Chairman; Michael Oler, Member

(1) Ordinance approving and authorizing the City Manager and Finance Director to implement the City of Fairfield Cafeteria Plan for health and other benefits under Section 125 and other applicable sections of the Internal Revenue Code and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance reducing special assessments levied for the purpose of constructing certain improvements and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Ordinance providing for the issuance of $2,500,000 of Wastewater System Improvement Bond Anticipation Notes, Series 2002, fifth (2007) renewal, by the City of Fairfield, Ohio, in anticipation of the issuance of bonds of the City and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(4) Appropriation Ordinance (Contractual Items) - $43,803 for a tow-behind paver for use by the Street Division; $197,175 medium duty modular ambulance; $16,000 architectural/engineering services for park expansion project; $95,000 bronze sculpture group; $38,347 patrol car emergency lighting and related equipment; $34,854 police video cameras.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(5) Appropriation Ordinance (Non-Contractual Items) - $5,500 modification of the signal phasing and wiring of intersections having preemption devices; $33,944 extension of the John Gray and Winton/Mill intersection improvements (contract with W.G. Stang); $15,110 for the 2007 Raised Pavement Markers Program; $77,000 reconcile accounts/Recreation Activity Fund; $122,529 to reconcile accounts for the Tax Increment Equivalent Fund; $18,315 security system for the Fairfield Greens/South Trace Golf Course Clubhouse; $2,919 termite protection system for the Fairfield Greens/South Trace Golf Course Clubhouse; $15,451 for decommissioning old police vehicles and equipment installation and graphics for new police vehicles; $17,432 purchase of eight traffic radar units/Police Department; $22,825 security cameras for Village Green Park.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

8. Meeting Notice

Monday, September 10       Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Monday, September 24       Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

9. Executive Session of Council (if needed)

10. Adjournment