City Council Agenda

Fairfield Municipal Building
5350 Pleasant Ave.
 Fairfield, OH 45014
 

Monday, September 10, 2007, 7:00 p.m.

Guidelines for Citizen Comments: Thank you for your interest and participation in City government. Fairfield City Council's Guidelines for Citizen Comments describe the rules for addressing City Council. The Guidelines are posted in the Council Chambers.

ADA Notice: The City of Fairfield is pleased to provide accommodations to disabled individuals or groups and encourage full participation in city government. Should special accommodations be required, please contact the Clerk of Council at 867-5383 at least 48 hours in advance of the meeting.

1. Call to Order (includes Prayer/Pledge of Allegiance/Roll Call/Agenda Modifications/Executive Session Requests)

2. Public Hearing(s)

3. Special Presentations and Citizen Comments

• Presentation of Military Proclamation to Marvin Lee Mills, Chief Operations Specialist, U.S. Navy
• Presentation of Proclamation declaring September 9-15 as “National Suicide Prevention Week” – Jennifer Dunn, Community Counseling & Crisis Center, Oxford
• Beautiful Fairfield Contest – Tim Bachman

4. Mayor/Council Reports

5. Approval of Minutes

• Regular Meeting of August 13, 2007

6. Old Business

(A) DEVELOPMENT SERVICES COMMITTEE
     Marty Judd, Chairman; Mike Snyder, Vice-Chairman; Mitch Rhodus, Member

(1) Ordinance to amend Section 1105.01(11) of Ordinance No. 166-84, the Codified Ordinances of Fairfield, Ohio to adopt certain revisions to the Design, Construction and Materials Specifications Handbook to reflect changes and current industry standards in construction techniques and specifications for materials used in construction of public improvements.

• Motion – Amend Ordinance per Planning Commission’s recommendation
• Ordinance – Second Reading

(B) PUBLIC WORKS COMMITTEE
     Steve Miller, Chairman; Marty Judd, Vice-Chairman; Tim Abbott, Member

(1) Ordinance to authorize the release of the maintenance bond and accept the public improvements for Lunsford Estates Subdivision.

• Ordinance – Second Reading

7. New Business

(A) PUBLIC SAFETY COMMITTEE
      Mike Snyder, Chairman; Mike Oler, Vice Chairman; Marty Judd, Member

(1) Simple Motion:  Motion requesting that no hearing be held on the liquor permit application in the name of 1125 Inc, DBA Hide-A-Way Lounge, 1125 Symmes Road (Permit Class: D5 & D6).

(B) PUBLIC WORKS COMMITTEE
     Steve Miller, Chairman; Marty Judd, Vice-Chairman; Tim Abbott, Member

(1) Ordinance authorizing the City Manager to execute and file the application for financial assistance and enter into an agreement with Ohio Public Works Commission (OPWC) for a grant to fund a portion of the River Road Bridge Replacement Project and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance authorizing the City Manager to execute and file the application for financial assistance and enter into an agreement with the Ohio Public Works Commission (OPWC) for a grant to fund a portion of the South Gilmore Road Widening-Mack Road to Kolb Drive Project and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Ordinance to authorize and direct the City Manager to advertise and bid the City Building remodeling as one general contract.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(4) Resolution to authorize the City Manager to issue a letter of support by the City of Fairfield, Ohio for the City of Springdale, Ohio’s proposed improvements to the State Route Four and Interstate 275 Interchange and declaring an emergency.

• Resolution – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(C) COMMUNITY & PUBLIC RELATIONS COMMITTEE
      Mike Oler, Chairman; Tim Abbott, Vice Chairman; Tim Meyers, Member

(1)  Simple Motion:  Motion appointing Fairfield residents Jerry Keller, Peg Collins and Mark Scharringhausen to the Ward Boundary Review Commission.

(D) DEVELOPMENT SERVICES COMMITTEE

     Marty Judd, Chairman; Mike Snyder, Vice-Chairman; Mitch Rhodus, Member

(1) Ordinance authorizing the City Manager to enter into a Community Reinvestment Agreement for tax incentives with the Brown-Campbell Company and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance authorizing the City Manager to enter into a contract with Tilsley and Associates for design development and project management for the Northern Route 4 Gateway Stanchion and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Ordinance amending The Traffic and General Offences Codes of Ordinance No. 166-84, The Codified Ordinances of Fairfield, Ohio.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Schedule Joint Public Hearing on September 24 at 7:00 p.m.

(E) PUBLIC UTILITIES COMMITTEE
      Mitch Rhodus, Chairman; Tim Meyers, Vice Chairman; Steve Miller, Member

(1) Ordinance determining the video service provider fee to be paid by a video service provider offering video service in the City pursuant to a state authorization; authorizing the City Manager to give notice to the video service provider of the fee; and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(F) FINANCE & BUDGET COMMITTEE
     Tim Abbott, Chairman; Steve Miller, Vice Chairman; Michael Oler, Member

(1) Appropriation Ordinance (Contractual Items) - $39,450 design and project management services/North Route 4 Gateway Stanchion Project.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Appropriation Ordinance (Non-Contractual Items) - $11,440 design of U.S. 127 Resurfacing from John Gray Road to Symmes Road; $5,000 interior design/furnishing selection services for the Fairfield Greens/South Trace Golf Course Club House Project; $15,000 CDBG funding reimbursement for Big Brothers/Big Sisters after school mentoring program.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

8. Meeting Notice

Saturday, September 15      Special Meeting of Council, 9 AM 

Monday, September 24       Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Tuesday, October 9            Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

9. Executive Session of Council (if needed)

10. Adjournment