City Council Agenda

Fairfield Municipal Building
5350 Pleasant Ave.
 Fairfield, OH 45014
 

Monday, March 12, 2007, 7 p.m.

Guidelines for Citizen Comments: Thank you for your interest and participation in City government. Fairfield City Council's Guidelines for Citizen Comments describe the rules for addressing City Council. The Guidelines are posted in the Council Chambers.

ADA Notice: The City of Fairfield is pleased to provide accommodations to disabled individuals or groups and encourage full participation in city government. Should special accommodations be required, please contact the Clerk of Council at 867-5383 at least 48 hours in advance of the meeting.

1. Call to Order (includes Prayer/Pledge of Allegiance/Roll Call/Agenda Modifications/Executive Session Requests)

2. Public Hearing(s)

• 2006 Justice Assistance Grant – Police Chief Dickey

3. Special Presentations and Citizen Comments

• Introduction of “Tradetown Officials” (students from Cincinnati Christian School on Dixie Hwy)
• • School Principal Donna Hempelmann
  • Student Mayor Tim Fleming
  • Student Vice Mayor Bryce Edmonston
  • Student Police Chief Claire McIntosh

4. Mayor/Council Reports

5. Approval of Minutes

• Regular Meeting of February 26, 2007
• Special Meetings of March 1 and March 5, 2007

6. Old Business

(A) PUBLIC WORKS COMMITTEE
      Steve Miller, Chairman; Marty Judd, Vice Chairman; Tim Abbott, Member

(1) Ordinance releasing the maintenance bond and accepting public improvements for Emerald Lake, Section 1 Subdivision.

• Ordinance – Third Reading
• Motion - Adoption

(2) Ordinance releasing the maintenance bond and accepting public improvements for Emerald Lake, Section 2 Subdivision.

• Ordinance – Third Reading
• Motion - Adoption

(B) PUBLIC UTILITIES COMMITTEE
      Mitch Rhodus, Chairman; Timothy Meyers, Vice Chairman; Steve Miller, Member

(1) Ordinance authorizing the City Manager to enter into a contract with Arcadis U.S. Inc. for processional engineering services for additional solids storage facilities at the Wastewater Treatment Plant.

• Ordinance – Second Reading

(2) Ordinance authorizing the City Manager to enter into a one year contract with Continental Carbonic Products, Inc. for the purchase of liquid carbon dioxide for use at the Water Treatment Plant.

• Ordinance – Second Reading

7. New Business

(A) PUBLIC WORKS COMMITTEE
      Steve Miller, Chairman; Marty Judd, Vice Chairman; Tim Abbott, Member

(1) Ordinance authorizing the City Manager to enter into a contract with Bob Ross Buick-GMC for the purchase of one (1) GMC Canyon Extended Cab Pick-Up Truck; one (1) GMC Sierra 1500 Regular Cab Pick-up Truck; and one (1) GMC Savana Van for the Fleet Division and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance authorizing the City Manager to enter a contract with GSF North American Janitorial Service for janitorial services at the various city facilities and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Ordinance authorizing the City Manager to enter into an agreement with the Ohio Department of Transportation for the construction of a central traffic system in the City of Fairfield, Ohio.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading

(B) PUBLIC SAFETY COMMITTEE
     Mike Snyder, Chairman; Mike Oler, Vice Chairman; Marty Judd, Member

(1) Simple Motion:  Motion requesting that no hearing be held on the liquor permit application for Mihir & Helly, Inc., DBA Dixie Food Mart, 4825 Dixie Highway (Permit Class: C1, C2, and D6).

(2) Ordinance authorizing the City Manager to enter into a contract with 32 Ford/Mercury for the purchase of eight (8) Police Special, 4-door Sedans and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(C) PARKS, RECREATION & ENVIRONMENT COMMITTEE
     Timothy Meyers, Chairman; Mitch Rhodus, Vice Chairman; Mike Snyder, Member

(1) Ordinance authorizing the City Manager to enter into an agreement with the Butler County Commissioners for an ingress and egress easement and grant a further non-exclusive right of use of said easement to adjacent owners and declaring an emergency. (Project: Miami Erie Canal Bike/Hike Path) 

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance amending Section 170.02 of Ordinance No.166-84, the Codified Ordinances of Fairfield, Ohio, relative to the City of Fairfield Community Forest Commission.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading

(D) COMMUNITY & PUBLIC RELATIONS COMMITTEE
      Mike Oler, Chairman; Tim Abbott, Vice Chairman; Tim Meyers, Member

(1) Ordinance authorizing the City Manager to execute a renewal contract for the City’s Codified Ordinance service with Walter H. Drane Company for a four year period.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(E) FINANCE & BUDGET COMMITTEE
Tim Abbott, Chairman; Steve Miller, Vice Chairman; Michael Oler, Member

(1) Ordinance to establish salaries and hourly rates for certain salaried and hourly employees of the City of Fairfield, Ohio and to authorize and limit the numbers and types of certain employees, to repeal Ordinance No. 27-07 and all amendments thereto and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance to adopt a new Chapter 187 entitled “Transient Lodging Tax” of Ordinance No. 166-84, the Codified Ordinances of Fairfield, Ohio.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Schedule Public Hearing for Monday, March 26 at 7:00 p.m.

(3) Appropriation Ordinance (Contractual Item) - $16,801 purchase of a 2007 GMC Canyon Extended-Cab Pick-up Truck; $23,310 for the purchase of a 2007 GMC Sierra 1500 regular cab pick-up truck; $17,239 purchase of a 2007 GMC Savana Van; $163,198 purchase of eight (8) police vehicles.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(4) Appropriation Ordinance (Non-Contractual Items) - $5,000 for completion of the cable television consultant contract with Walter & Haverfield LLP.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

8. Meeting Notice

Monday, March 26  Council-Manager Briefing, 5 PM (CIP Review); Regular Meeting, 7 PM

Monday, April 9  Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

9. Executive Session of Council (if needed)

10. Adjournment