City Council Agenda

Fairfield Municipal Building
5350 Pleasant Ave.
 Fairfield, OH 45014
 

Monday, December 03, 2007, 7:00 p.m.

Guidelines for Citizen Comments: Thank you for your interest and participation in City government. Fairfield City Council's Guidelines for Citizen Comments describe the rules for addressing City Council. The Guidelines are posted in the Council Chambers.

ADA Notice: The City of Fairfield is pleased to provide accommodations to disabled individuals or groups and encourage full participation in city government. Should special accommodations be required, please contact the Clerk of Council at 867-5383 at least 48 hours in advance of the meeting.

1. Call to Order (includes Prayer/Pledge of Allegiance/Roll Call/Agenda Modifications/Executive Session Requests)

2. Public Hearing(s)

3. Special Presentations and Citizen Comments

4. Mayor/Council Reports

5. Approval of Minutes

• Regular Meeting of November 19, 2007

6. Old Business

(A)  PUBLIC SAFETY COMMITTEE
       Mike Snyder, Chairman; Mike Oler, Vice Chairman; Marty Judd, Member

 (1)  Ordinance to authorize the City Manager to execute a lease of the city-owned radio tower at Harbin Park to the Board of Butler County Commissioners for the county-wide radio system and declaring an emergency.

• Ordinance – Second Reading

7. New Business

(A)  DEVELOPMENT SERVICES COMMITTEE
       Marty Judd, Chairman; Mike Snyder, Vice Chairman; Mitch Rhodus, Member

(1)  Ordinance authorizing the City Manager to enter into a contract with Ortman Construction, LLC for project management services for the Municipal Building Renovation Project.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2)  Ordinance authorizing the City Manager enter into a revised contract with Michael Schuster Associates (MSA) for architectural design services for the Municipal Building Renovation Project Design and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3)  Ordinance authorizing the City Manager to execute the FY 2008 Community Development Block Grant (CDBG) application and agreement and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(B)  PUBLIC WORKS COMMITTEE
      Steve Miller, Chairman; Marty Judd, Vice Chairman; Tim Abbott

(1)  Ordinance authorizing the City Manager to enter into a contract with Don S. Cisle, Inc. for construction of the LeSaint Drive Reconstruction Improvements and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2)  Ordinance to appropriate to public use certain interests in real property identified in plans prepared by CDS Associates, Inc. and entitled “State Route 4 and West Crescentville Intersection Improvements Project” and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(C)  COMMUNITY & PUBLIC RELATIONS COMMITTEE
       Mike Oler, Chairman; Tim Abbott, Vice Chairman; Tim Meyers, Member

(1)  Simple Motion:  Reappointment of Donald Hassler and Dave Bock to the Butler County Transportation Improvement District for a term of office retroactive to October 15, 2007 through October 14, 2009.

(D)  PUBLIC SAFETY COMMITTEE
       Mike Snyder, Chairman; Mike Oler, Vice Chairman; Marty Judd, Member

(1)  Ordinance authorizing the City Manager to enter into a contract with Motorola for the purchase of an additional radio console and related equipment and declaring  an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(E)  FINANCE & BUDGET COMMITTEE
     Tim Abbott, Chairman; Steve Miller, Vice Chairman; Michael Oler, Member

(1)  Appropriation Ordinance (Contractual Items) - $62,400 project management services/Municipal Building remodeling project; $96,500 revised contract for architectural services/Municipal Building Renovation Project Design.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2)  Appropriation Ordinance (Contractual Items) - $604,072 LeSaint Drive Reconstruction Improvements; $78,931 radio system console.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3)  Appropriation Ordinance (Non-Contractual Items) - $60,000 for disposal of excavated materials and debris from various city projects (under existing contract with Rumpke).

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

8. Meeting Notice

Saturday, December 8         Special Meeting of Council, 8:00 AM (Quarterly Discussion with City Manager/Council Goals & Objectives) – Location: Public Works Facility, N. Gilmore Road

Monday, December 10        Council-Manager Briefing, 5:30 PM; Regular Meeting & Public Hearing (2008 Budget), 7 PM

Sunday, December 30          Oath of Office Ceremony, 4:00 PM, Fairfield

Monday, January 7              Special Meeting (Adoption of 2008 Operating Budget); 6 PM

Monday, January 14            Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Monday, January 28            Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

9. Executive Session of Council (if needed)

10. Adjournment