City Council Agenda

Fairfield Municipal Building
5350 Pleasant Ave.
 Fairfield, OH 45014
 

Monday, March 24, 2008, 7:00 pm

Guidelines for Citizen Comments: Thank you for your interest and participation in City government. Fairfield City Council's Guidelines for Citizen Comments describe the rules for addressing City Council. The Guidelines are posted in the Council Chambers.

ADA Notice: The City of Fairfield is pleased to provide accommodations to disabled individuals or groups and encourage full participation in city government. Should special accommodations be required, please contact the Clerk of Council at 867-5383 at least 48 hours in advance of the meeting.

1. Call to Order (includes Prayer/Pledge of Allegiance/Roll Call/Agenda Modifications/Executive Session Requests)

2. Public Hearing(s)

3. Special Presentations and Citizen Comments

• Presentation of Proclamation to Jock Pitts, President of People Working Cooperatively

4. Mayor/Council Reports

5. Approval of Minutes

• Regular Meeting of March 10, 2008

6. OLD BUSINESS

(A) DEVELOPMENT SERVICES COMMITTEE
Terry Senger, Chairman; Mike Snyder, Vice Chairman; Tim Meyers, Member

(1) & Ordinance to amend Sections 1187.02, 1187.07, 1187.08 and 1187.10 of Ordinance No. 166-84, the Codified Ordinances of Fairfield, Ohio relative to signs.

• Ordinance – defer second reading pending Planning Commission’s recommendation

(B) PUBLIC WORKS COMMITTEE
Marty Judd, Chairman; Mike Oler, Vice Chairman; Tim Abbott, Member

(1) & Ordinance authorizing the City Manager to enter into a contract with Path Master, Inc. for the purchase of replacement traffic signal controllers for the closed loop traffic system and declaring an emergency.

• Ordinance – Second Reading
• Motion – Suspending Third Reading
• Motion – Adoption
• & Previously read by title only

(C) COMMUNITY & PUBLIC RELATIONS COMMITTEE
Mike Snyder, Chairman; Tim Abbott, Vice Chairman; Mitch Rhodus, Member

(1) Simple Motion: Reappointment of Steven L. Sawdai as Fairfield’s representative on the Butler County Board of Health for a term of office effective March 14, 2008 and expiring on March 13, 2011.

(2) Simple Motion: Appointment of residents to Fairfield’s boards and commissions effective April 1, 2008.

(D) PARKS, RECREATION & ENVIRONMENT COMMITTEE
Tim Meyers, Chairman; Mitch Rhodus, Vice Chairman; Mike Snyder, Member

(1) & Ordinance authorizing the City Manager to enter into a contract with Helena Chemical Company for the purchase of fertilizer and chemicals for use within the Golf Maintenance and Park Maintenance Divisions and declaring an emergency.

• Ordinance – Second Reading
• Motion – Suspending Third Reading
• Motion – Adoption

(E) FINANCE & BUDGET COMMITTEE
Tim Abbott, Chairman; Terry Senger, Vice Chairman; Michael Oler, Member

(1) & Appropriation Ordinance (Contractual Items) - $35,000 purchase and installation of replacement traffic signal controllers for the closed loop traffic system.

• Ordinance – Second Reading
• Motion – Suspending Third Reading
• Motion – Adoption

(2) & Appropriation Ordinance (Non-Contractual Items) - $28,000 traffic signal upgrade at Pleasant/Wessel (under existing contract with Wagner-Smith); $18,267 upgrade of preemption confirmation lights; $15,000 replacement of backwash pump at Water Treatment Plant; $8,000 for preparation of architectural drawings and contract plans for construction of a biosolids storage building at the Wastewater Treatment Plant; $20,675 for miscellaneous furniture, fixtures and equipment for the Fairfield Greens South Trace Golf Course Club House.

• Ordinance – Second Reading
• Motion – Suspending Third Reading
• Motion – Adoption
• & Previously read by title only

7. NEW BUSINESS

(A) PUBLIC WORKS COMMITTEE
Marty Judd, Chairman; Mike Oler, Vice Chairman; Tim Abbott, Member

(1) Ordinance to authorize the City Manager to enter into a three (3) year contract with Prus Construction for the 2008-2010 Concrete Repair and Replacement Work.

• Ordinance – Read by title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Resolution authorizing the City Manager to enter into a construction agreement with the Ohio Department of Transportation (ODOT) for the State Route 4 (SR4) and Crescentville Road Improvements and declaring an emergency.

• Resolution – Read by title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(B) DEVELOPMENT SERVICES COMMITTEE
Terry Senger, Chairman; Mike Snyder, Vice Chairman; Tim Meyers, Member

(1) Ordinance authorizing the City Manager to execute and file an application for a Transportation Enhancement Grant for improvements on Route 4 and declaring an emergency.

• Ordinance – Read by title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance to authorize the City Manager to execute and submit all documents required with the Ohio Department of Development for the creation of a Community Reinvestment Area.

• Ordinance – Read by title Only (Optional)
• Motion – First Reading

(C) PUBLIC SAFETY COMMITTEE
Mike Oler, Chairman; Marty Judd; Terry Senger, Member

(1) Simple Motion: Motion requesting that a hearing be held on the liquor permit application in the name of Adom African Restaurant, 5353 Dixie Highway Suite W (Permit Class: D2 & D3).

(D) COMMUNITY & PUBLIC RELATIONS COMMITTEE
Mike Snyder, Chairman; Tim Abbott, Vice Chairman; Mitch Rhodus, Member

(1) Simple Motion: Motion appointing members to the Charter Review Commission for 2008 and 2009.

(E) PUBLIC UTILITIES COMMITTEE
Mitch Rhodus, Chairman; Tim Meyers, Vice Chairman; Marty Judd, Member

(1) Resolution permitting a Fairfield property owner to receive City of Hamilton, Ohio water and declaring an emergency.

• Resolution – Read by title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance to authorize the City Manager to enter into a contract with Eimco Water Technologies for re-building the drive assembly for a water softening tank at the Water Treatment Plant and declaring an emergency.

• Ordinance – Read by title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(F) FINANCE & BUDGET COMMITTEE
Tim Abbott, Chairman; Terry Senger, Vice Chairman; Michael Oler, Member

(1) Appropriation Ordinance (Contractual Items) - $700,000 Concrete Repair and Replacement Work for 2008; $303,261 State Route 4 and Crescentville Road Improvements; $73,000 rebuilding of water softening tank/Water Treatment Plant.

• Ordinance – Read by title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Appropriation Ordinance (Non-Contractual Items) - $175,000 purchase of road salt (under existing contract with Cargill, Inc.); $11,016 traffic signal design/Mack Road @ Shearwater Drive; $10,000 engineering services for Waterworks Park/Nuxhall Pavilion Project.

• Ordinance – Read by title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

8. Meeting Notice

Monday, March 31 Special Council-Manager Briefing Meeting, 5:30 PM at Justice Center (Quarterly Discussion with City Manager)

Thursday, April 3 Special Meeting (Open Agenda) – Elected officials panel discussion at Community Arts Center;11:00 a.m.

Monday, April 14 Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Monday, April 28 Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

9. Executive Session of Council (if needed)

10. Adjournment