City Council Agenda

Fairfield Municipal Building
5350 Pleasant Ave.
 Fairfield, OH 45014
 

Monday, May 14, 2007, 7:00 P.M.

Guidelines for Citizen Comments: Thank you for your interest and participation in City government. Fairfield City Council's Guidelines for Citizen Comments describe the rules for addressing City Council. The Guidelines are posted in the Council Chambers.

ADA Notice: The City of Fairfield is pleased to provide accommodations to disabled individuals or groups and encourage full participation in city government. Should special accommodations be required, please contact the Clerk of Council at 867-5383 at least 48 hours in advance of the meeting.

1. Call to Order (includes Prayer/Pledge of Allegiance/Roll Call/Agenda Modifications/Executive Session Requests)

2. Public Hearing(s)

3. Special Presentations and Citizen Comments

• Presentation of trophies to Special Olympics Basketball Team vs. Fairfield Police and Fire

4. Mayor/Council Reports

5. Approval of Minutes

• Regular Meeting of April 23, 2007
• Special Meeting of April 30, 2007

6. Old Business

(A) DEVELOPMENT SERVICES COMMITTEE
     Marty Judd, Chairman; Mike Snyder, Vice Chairman; Mitch Rhodus, Member

(1) Ordinance amending Chapter 521 of Ordinance No. 166-84, the Codified Ordinances of Fairfield, Ohio, to add a new Section 521.18 relative to outdoor wood-fired boilers.

• Ordinance – Third Reading
• Motion - Adoption

(B) PARKS, RECREATION & ENVIRONMENT COMMITTEE
     Timothy Meyers, Chairman; Mitch Rhodus, Vice Chairman; Mike Snyder, Member

(1) Ordinance authorizing the City Manager to enter into an agreement with the MetroParks of Butler County, Ohio for the construction of the Phase 2/Miami-Erie Canal Bike/Hike Path.

• Ordinance – Second Reading

7. New Business

(A) PUBLIC SAFETY COMMITTEE
     Mike Snyder, Chairman; Mike Oler, Vice Chairman, Marty Judd, Member

(1) Simple Motion: Motion requesting that no hearing be held on the liquor permit application in the name of Sneha, Inc., DBA Jiffy Mart, 5353 Dixie Highway, Unit F (Permit Class: C1, C2, D6).

(B) PUBLIC WORKS COMMITTEE
     Steve Miller, Chairman; Marty Judd, Vice Chairman, Tim Abbott, Member

(1) Ordinance authorizing the City Manager to enter into a contract with Fuller Mossbarger Scott and May (FMSM) Engineers to perform project management services associated with the Federal Emergency Management Agency (FEMA) Grant Buy-Out Program and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Ordinance authorizing the City Manager to enter into a contract with Burgess and Niple for bridge inspection services for 2007, 2008 and 2009 and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Ordinance authorizing the City Manager to enter into a contract with International Truck & Engine Corporation for the purchase of one (1) Cab and Chassis and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(C) COMMUNITY & PUBLIC RELATONS COMMITTEE
      Mike Oler, Chairman; Tim Abbott, Vice Chairman, Tim Meyers, Member

(1) Ordinance authorizing the City Manager to enter into a revised contract with Michael Schuster Associates (MSA) for architectural design services to include the interior renovations to the Municipal Building including a redesign of the Council Chambers and Workroom/Conference Room and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(D) PUBLIC UTILITIES COMMITTEE
     Mitch Rhodus, Chairman; Tim Meyers, Vice Chairman, Steve Miller, Member

(1) Ordinance authorizing the City Manager to enter into a contract with Jones and Henry Engineers, Inc. for engineering support and design services for a water line replacement project.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading

(2) Ordinance authorizing the City Manager to enter into a contract with Barry Brown, Inc. for roadway improvement to Groh Lane and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(E) FINANCE & BUDGET COMMITTEE
     Tim Abbott, Chairman; Steve Miller, Vice Chairman; Michael Oler, Member

(1) Ordinance amending the Wage and Salary Ordinance to provide for a staffing change in the Public Works Fleet Division and declaring an emergency.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(2) Appropriation Ordinance (Contractual Items) - $39,600 project management services/FEMA grant buy-out program; $75,000 revised contract for architectural services/Municipal Building Renovation Project Design; $55,334 purchase of cab and chassis; $28,500 engineering support and design for water line replacement project; $245,000 roadway improvements to Groh Lane.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

(3) Appropriation Ordinance (Non-Contractual Items) - $20,350 preliminary engineering study-River Road Widening; $25,000 for 2007 Curb Inlet Replacement Program; $25,000 renewal of contract for EMS medical director; $4,980 microphones for preemption system; $14,569 purchase of two (2) leaf collection boxes; $9,250 purchase of one (1) Omaha H.D. Flatbed; $6,900 door replacement at Wastewater Treatment Plant; $4,000 OEPA review fees for installation of an auxiliary generator at the Water Treatment Plant.

• Ordinance – Read by Title Only (Optional)
• Motion – First Reading
• Motion – Suspending Second and Third Readings
• Motion – Adoption

8. Meeting Notice

Tuesday, May 29 Council-Manager Briefing, 5:30 PM (Golf Clubhouse Site Visit – John Gray Road) Regular Meeting, 7 PM

Monday, June 11 Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Monday, July 9 Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Monday, August 13 Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

9. Executive Session of Council (if needed)

10. Adjournment