City Council Minutes

Monday, April 14, 2008

Calll to Order

Vice Mayor Mike Oler called the Regular Meeting of Council to order at 7:00 PM at the Fairfield Municipal Building, 5350 Pleasant Avenue.

Roll Call

Clerk Morsch called the roll of Council. Present members were Terry Senger, Tim Abbott, Mitch Rhodus, Tim Meyers, Marty Judd, Mike Snyder and Mike Oler.

Prayer & Pledge

Vice Mayor Oler led in prayer followed by the Pledge of Allegiance.

Request for Executive Session

Councilmember Judd, seconded by Councilmember Abbott, moved for an executive session to discuss employment and compensation of personnel. A roll call vote was taken by the clerk. The executive session was approved by a 7-0 vote.

Special Presentations and Citizen Comments

Fire Chief Don Bennett appointed Jamie Viers and Richard Hall as Fire Lieutenants.

Fairfield Chamber of Commerce member Neal Gray introduced Bob Rhodenbaugh, owner of Bonanza Steakhouse as part of the Chamber’s “Good News Minute” Program. Mr. Gray noted that Bonanza Steakhouse is celebrating its 40^th year in business. Mr. Rhodenbaugh briefly discussed the history of the restaurant and thanked City Council, the Chamber of Commerce and restaurant patrons.

Councilmember Rhodus presented a proclamation to Fairfield Rotary President Chris Kendall proclaiming April 18, 2008 as “Rotary Day” in the City of Fairfield. Mr. Kendall invited everyone to attend the Rotary Annual Auction Friday, April 18 at Receptions in Fairfield. He thanked the City for their participation and cooperation with the Rotary.

Councilmember Meyers presented a proclamation to Kris Roselle, President of the Environmental Resources and Community Forest Commission declaring April 25, 2008 as “Arbor Day” in Fairfield. Ms. Roselle stated the City has received Tree City USA status again this year for the 13^th year in a row. She briefly mentioned several projects the commission is working on this year.

Dale E. Price, 5700 Jeffrey Place, mentioned he would like to see the City begin enforcing right-of way regulations including large stone or boulders located in the right-of-way and mailboxes constructed of brick and heavy materials instead of break away posts. He further pointed out that the berm near Pleasant Avenue and Hunter Road is gone. Vice Mayor Oler directed City Manager Pizzano to have the appropriate personnel respond to Mr. Price’s concerns.

Mayor and Council Reports

Vice Mayor Oler read a letter received from Fairfield residents Mr. and Mrs. James Shorts expressing their thanks for the assistance they received from City staff during the heavy rains on March 18, 2008.

Councilmember Meyers gave an update on Fairfield’s status in the Recycle-to-Win Challenge. He stated we are making great progress this year. He encouraged everyone to visit the City’s web site to sign up for the recycling pledge or to find additional recycling information.

Approval of Minutes

The minutes from the Regular Meeting of March 24, 2008 and the Special Meeting of March 31, 2008 were approved as written.

OLD BUSINESS

DEVELOPMENT SERVICES COMMITTEE

Sign Ordinance: Legislative Action: Councilmember Senger, seconded by Councilmember Judd moved to amend the ordinance per Planning Commission’s recommendation dated March 27, 2008. Motion Carried 7-0. Councilmember Senger presented the second reading of an ordinance to amend sections 1187.02, 1187.07, 1187.08 and 1187.10 of Ordinance No. 166-84, the Codified Ordinances of Fairfield, Ohio relative to signs. Ordinance approved for second reading only.

Community Reinvestment Area: Legislative Action: Councilmember Senger presented the second reading of an ordinance implementing Sections 3735.65 through 3735.70 of the Ohio Revised Code, establishing and describing the boundaries of Community Reinvestment Area in the City of Fairfield, Ohio, designating a housing officer to administer the program, and creating a Community Reinvestment Housing Council and a Tax Incentive Review Council. Ordinance approved for second reading only.

NEW BUSINESS

PUBLIC WORKS COMMITTEE

Reading’s (9) by Title Only: Councilmember Judd, seconded by Councilmember Rhodus, moved to read the following nine ordinances by title only. Motion Carried 7-0

Traffic Mast Arm Signals: Background: City Manager Pizzano recommended a contract with Capital Electric Line Builders Inc. for traffic mast arm signals at the intersection of Pleasant Avenue at Magie, River Road at Cole Drive/Vinnedge Drive and a new traffic signal at the intersection of Mack Road at Benzing Drive. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contract with Capital Electric Line Builders, Inc. for the installation of replacement traffic mast arm signals at the intersections of Pleasant Avenue (US 127) at Magie Avenue and River Road at Cole Drive/ Vinnedge Avenue and a new traffic signal at the intersection of Mack Road @ Benzing Drive. Councilmember Judd, seconded by Councilmember Snyder, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 32-08 ADOPTED 7-0.

Video Detection Upgrades: Background: City Manager Pizzano recommended a contract with Capital Electric Line Builders Inc. for installation of video detection systems at the intersections of Seward Road at Portion Union Road and Seward Road at Union Centre Blvd. due to increases and changes in traffic patterns. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contract with Capital Electric Line Builders, Inc. for the installation of video detection systems at the intersections of Seward Road at Port Union and Seward Road at Union Centre Boulevard. Councilmember Judd, seconded by Councilmember Rhodus, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 33-08 ADOPTED 7-0

River Road In-Road Illuminated Sidewalk: Background: City Manager Pizzano recommended a contract with Capital Electric Wagner Smith to replace the River Road in-road illuminated crosswalk. City Manager Pizzano stated the equipment needs to be replaced and this is a good time to do that since we are resurfacing the road. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contract with Capital Electric Wagner-Smith for the River Road In-Road Illuminated Crosswalk Replacement. Councilmember Judd, seconded by Councilmember Abbott, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 34-08 ADOPTED 7-0

Case 590SM Loader-Backhoe to replace Unit #236: Background: City Manager Pizzano recommended a contract with Southeastern Equipment for the purchase of one (1) case 590SM loader-backhoe to replace an existing unit which will be funded through the sewer fund. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contract with Southeastern Equipment, Inc. for the purchase of one (1) Case 590SM Loader-Backhoe to replace Unit #236 and declaring an emergency. Councilmember Judd, seconded by Councilmember Abbott, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 35-08 ADOPTED AS AN EMERGENCY 7-0.

Case 590SM Loader-Backhoe to replace Unit #215: Background: City Manager Pizzano recommended a contract with Southeastern Equipment for the purchase of one (1) Case 590 SM Loader-Backhoe to replace a 1982 unit. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contract with Southeastern Equipment, Inc. for the purchase of one (1) Case 590SM Loader-Backhoe to replace Unit #215 and declaring an emergency. Councilmember Judd, seconded by Councilmember Snyder, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Rhodus, moved for adoption. ORDINANCE NO. 36-08 ADOPTED AS AN EMERGENCY 7-0.

Case Model CX50 Compact Excavator: Background: City Manager Pizzano recommended a contract with Southeastern equipment for the purchase of one (1) Case Model CX50 Compact Excavator which is a new addition to our fleet. Legislative Action: Councilmember Judd presented the first reading of an ordinance authorize the City Manager to enter into a contract with Southeastern Equipment, Inc. for the purchase of one (1) Case Model CX50 Compact Excavator and declaring an emergency. Councilmember Judd, seconded by Councilmember Snyder, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Abbott, moved for adoption. ORDINANCE NO. 37-08 ADOPTED AS AN EMERGENCY 7-0.

17,500 GVWR, 84” Cab to Axel Cab and Chassis to Replace Unit #638: Background: City Manager Pizzano recommended a contract with Bob Ross Buick-GMC-Hummer for the purchase of a cab to axle cab and chassis unit to replace an existing unit. He stated this unit is designed for maximum flexibility to be used as a dump truck, flatbed unit as well as a container truck. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contract with Bob Ross Buick-GMC-Hummer for the purchase of one (1) 17,500 GVWR, 84” cab to axle cab and chassis to replace unit #638 and declaring an emergency. Councilmember Judd, seconded by Councilmember Snyder, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 38-08 ADOPTED AS AN EMERGENCY 7-0.

Chevrolet Trailblazer to Replace Unit #602: Background: City Manager Pizzano recommended a contract with Taylor Chevrolet for the purchase of a Chevrolet Trailblazer to replace an existing unit. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contact with Taylor Chevrolet for the purchase of one (1) Chevrolet Trailblazer to replace Unit #602 and declaring an emergency. Councilmember Judd, seconded by Councilmember Snyder, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 39-08 ADOPTED AS AN EMERGENCY 7-0.

Chevrolet Colorado, 4-Wheel Drive, Extended Cab Pick-up Truck: Background: City Manager Pizzano recommended a contract with Taylor Chevrolet for the purchase of Chevrolet Colorado, 4-wheel drive, extended cab pick-up truck which will replace an existing unit in our fleet. Legislative Action: Councilmember Judd presented the first reading of an ordinance to authorize the City Manager to enter into a contract with Taylor Chevrolet for the purchase of one (1) Chevrolet Colorado, 4-Wheel Drive, Extended Cab Pick-up Truck and declaring an emergency. Councilmember Judd, seconded by Councilmember Snyder, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Judd, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 40-08 ADOPTED AS AN EMERGENCY 7-0.

PUBLIC UTILITIES COMMITTEE

Raw Water Production Wells Nos. 4 and 5: Background: City Manager Pizzano recommended a contract with National Water Service to clean and rehabilitate Raw Water Production Wells Nos. 4 and 5. He stated this preventative maintenance procedure is conducted on a three year rotation cycle with our various production wells. Legislative Action: Councilmember Rhodus, seconded by Councilmember Senger, moved to read the following piece of legislation by title only. Motion carried 7-0. Councilmember Rhodus presented the first reading of an ordinance to authorize the City Manager to enter into a contract with National Water Service for cleaning and rehabilitating Raw Water Production Wells Nos. 4 and 5 in the Water Division. Councilmember Rhodus, seconded by Councilmember Judd, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Rhodus, seconded by Councilmember Abbott, moved for adoption. ORDINANCE NO. 41-08 ADOPTED 7-0.

COMMUNITY & PUBLIC RELATIONS COMMITTEE

Wellhead Protection Appeals Board: Councilmember Snyder, seconded by Councilmember Abbott, moved to appoint Peg Collins to the Wellhead Protection Appeals Board for a term of office expiring on December 31, 2011. Councilmember Snyder thanked Peg Collins for stepping forward to serve the City in this capacity. Motion Carried 7-0.

PUBLIC SAFETY COMMITTEE

Two (2) Chevrolet Impala, Police Package, Unmarked Sedans: Background: City Manager Pizzano recommended a contract with Taylor Chevrolet for the purchase of two vehicles which will be unmarked with a police package to replace two vehicles for under cover operations. Legislative Action: Vice Mayor Oler, seconded by Councilmember Rhodus, moved to read the following ordinance by title only. Motion carried 7-0. Vice Mayor Oler presented the first reading of an ordinance authorizing the City Manager to enter into a contract with Taylor Chevrolet for the purchase of two (2) Chevrolet Impala, Police Package, Unmarked Sedans for the Police Department and declaring an emergency. Vice Mayor Oler, seconded by Councilmember Abbott, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Vice Mayor Oler, seconded by Councilmember Snyder moved for adoption. ORDINANCE NO. 42-08 ADOPTED AS AN EMERGENCY 7-0.

FINANCE & BUDGET COMMITTEE

Reading’s (5) by Title Only: Councilmember Abbott, seconded by Councilmember Snyder, moved to read the following five pieces of legislation by title only. Motion Carried 7-0

2008-2012 Capital Improvement Program – Background: City Manager Pizzano recommended a resolution to adopt the Capital Improvement Program. Legislative Action: Councilmember Abbott presented the first reading of a resolution to approve and adopt the City of Fairfield, Ohio 2008-2012 Capital Improvement Program. Councilmember Abbott, seconded by Councilmember Senger, moved to suspend the rules requiring three readings of the resolution. Rules Suspended 7-0. Councilmember Abbott, seconded by Councilmember Snyder, moved for adoption. RESOLUTION NO. 6-08 ADOPTED 7-0.

Collective Bargaining Agreement – Background: City Manager Pizzano recommended a contract with the American Federation of State, County and Municipal Employees, better known as AFSCME, Ohio Council 8, Local #3646. He stated the proposed three year agreement is retroactive to April 1, 2008 and includes an adjustment in the wages for the Animal Control Officer position and the health insurance cost salary adjustment. Legislative Action: Councilmember Abbott presented the first reading of an ordinance authorizing the City Manager to enter into a contract with the American Federation of State, County and Municipal Employees, Ohio Council 8, Local 3646, for wages, hours and terms and conditions of employment for the members of its bargaining unit and declaring an emergency. Councilmember Abbott, seconded by Councilmember Snyder moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Abbott, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 43-08 ADOPTED AS AN EMERGENCY 7-0.

Wage and Salary Ordinance – Background: City Manager Pizzano recommended an amendment to the Wage and Salary Ordinance consistent with the agreement. Legislative Action: Councilmember Abbott presented the first reading of an ordinance to establish salaries and hourly rates for certain salaried and hourly employees of the City of Fairfield, Ohio and to authorize and limit the numbers and types of certain employees, to repeal Ordinance No. 29-08 and all amendments thereto and declaring an emergency. Councilmember Abbott, seconded by Councilmember Snyder, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Abbott, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 44-08 ADOPTED AS AN EMERGENCY 7-0.

2008 Budget Amendments – Legislative Action: Councilmember Abbott presented the first reading of an ordinance to amend Ordinance No. 154-07 entitled “An ordinance to make estimated appropriations for the expenses and other expenditures of the City of Fairfield, Ohio, during a period beginning January 1, 2008 and ending December 31, 2008”. City Manager Pizzano stated this ordinance appropriates$21,400 professional engineering services for installation of standby generators and control upgrades at the Homeward Way and Sugarland Sewer Lift Stations; $12,000 for roof repairs for Pump Station No 1 at the Wastewater Treatment Plant; $20,000 relocation of clean out facility on Groh Lane; $4,595 vehicle diagnostic equipment for the Fleet Division; $11,475 for cleaning and televising 1500 feet of storm sewer on the east side of Pleasant Avenue between Nilles and the Pleasant Run Creek; $16,952 for the 2008 Intersection Preemption System; $23,700 radio transceivers for the telemetry communication system/Water Division; $15,000 for professional architectural services for design of a new maintenance building at the Water Treatment Plant; $15,000 Fire Hydrant Replacement Program in the Water Division; $21,910 professional engineering services and preparation of a study to provide sewer services to an area referred to as the Gray Road Corridor; $7,000 professional services in connection with energy efficiency studies of the Municipal Building and Community Arts Center; $3,000 to rebuild a motor for backwash pump at the Water Treatment Plant; $7,550 geotechnical engineering services related to the Waterworks Park/Nuxhall Pavilion project; $8,100 mechanical and structural engineering services related to the Waterworks Park/Nuxhall Pavilion project; $10,950 purchase and installation of security lights at the Fairfield Community Arts Center; $20,000 emergency restoration of driveway and parking area at 5846 Dixie Highway damaged as a result of a water main break. Councilmember Abbott, seconded by Councilmember Judd, moved to suspend the rules requiring three readings of the ordinance. Rules Suspended 7-0. Councilmember Abbott, seconded by Councilmember Snyder, moved for adoption. ORDINANCE NO. 46-08 ADOPTED 7-0.

Meeting Notices

Monday, April 28 Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Monday, May 12 Council-Manager Briefing, 6 PM; Regular Meeting, 7 PM

Executive Session

Council recessed to executive session at 8:00 p.m. to discuss the topics listed on Page 1.

Regular Meeting Reconvenes

The Regular Meeting reconvened at approximately 9:15 p.m. No announcements were made as a result of the executive session of Council.

Adjournment

The Regular Meeting adjourned at 9:15 p.m.

Last updated: 04/30/2008